Meetings - Latest Minutes
NB: THE FOLLOWING MINUTES ARE SUBJECT TO
RATIFICATION BY FULL COUNCIL ON TUESDAY 16 MARCH 2010
Minutes of the 34th Meeting of Council held Tuesday 16
February 2010
553.0 Those Present: R Hailstone – Chairman
Councillors:
McVay,
Borough Councillor Renard. 5 Parishioners
554.0 Apologies:
Councillors Fuller, E Carroll, Carroll, Pike, Hall,
Borough Councillor Barnett.
555.0 Declaration
of Interests
Cllr Bedwell:
556.0 Minutes
Minutes of the last Meeting of
Council held
557.0
Public Question Time
557.1 A resident of
Cllr Renard reported that work is
going on behind the scenes to resolve the issues but this is a confidential
matter. The powers the Borough Council
has are very limited, the officers are aware of the situation and trying to get
something done but when the owner of the property is not fully co-operative
this can take a long time. A similar
situation in
Cllr Bedwell asked if the mains services to the property were switched on and pointed out the hazard of these to neighbours. It is understood that the gas supply to the property was disconnected some time ago.
The owner of the adjoining property reported that his garage is being affected. Cllr Renard was not aware of this and will report it to the Borough officers. The residents also asked if anything could be done to remove the car parked on the property which is attracting attention. The car is privately owned and parked on private property so nothing can be done. The residents asked Cllr Renard to keep thEM informed of any progress.
557.2 A resident of the spur of
- RESOLVED: The
558.0
Correspondence Items for discussion
558.1 Wilts
& Swindon Draft Waste Site Allocation Development Plan Document
Additional Consultation
A joint Waste Site Allocations
DPD is being prepared, the purpose of which is to identify a list of sites that
the Councils consider will be required in order to meet forecasts of demand for
new waste management capacity. Copies of
the document can be found at http://consult.wiltshire.gov.uk/portal. The sites identified include ones at Purton
and Wootton Bassett. Comments are
required by
- RESOLVED: Pass to
558.2 Invitation
from
The Council Chairman has been invited to have a look
around
Cllr Renard considers that the issues in the area need to be revisited after Thames Water move off the site.
558.3
A resident has provided the
- RESOLVED: Inform the
resident that all roads and footpaths will be reinstated to a satisfactory
level on completion of works in the area.
558.4
The
above large document plus plan has been received by email. Comments are invited by
- RESOLVED: Circulate the document by email to
all members of the Recreation and
559.0
Correspondence
Items for information
559.1 Purton
Area Proposed Housing Development Adjoining
Cllr Bedwell has provided copies
of information and correspondence he has received in response to his letters to
Michael Wills MP and Purton
559.2 Provision of Litter Bins at Bus Stops
Thamesdown Transport has advised
the Council that it does not have funds available to provide litter bins at bus
stops in the development areas and suggests a partnership approach is the best
way forward..
560.0
- Proposal: The following report and
its recommendations are accepted by Council.
Mover: Cllr L Brown Seconder:
Cllr Heaton-
560.1 Community Grants
Cllr Heaton-
However they discussed a possible
way that the Christmas Parcel Scheme could be eligible for a grant in
future. If a new 'community group' was established to run the scheme
at 'arms length' from the
It would need to be properly constituted with its own management committee and
separate bank account, but it could be composed almost entirely of Haydon Wick
Mr Feeny advised that grant applications are expected re-open in October this year, closing at the end of December, with grants paid out in financial year beginning April 2011.
- RESOLVED: The Communications Committee to consider the suggestion for the Newsletter and the Christmas Parcels Committee to consider the suggestion when reviewing the current scheme.
560.2 Office Printer, Copier Fax
Copier: The current lease expires on June 2012. A quote has been received for a colour copier, linked to the computers and with a scanning facility would cost £386.85 per quarter plus an estimated £5.50 per quarter for colour copiers. This compares to £309.78 per quarter for the present copier & printer including £60 per quarter for printer ink.
Fax: The copier salesman did not recommend having a fax option on the copier, it would be better to purchase a basic fax machine. A basic machine can be purchased for £50 upwards
Printer: New Colour Laser
Printer Options Supplier: Lyreco
1) Colour laser jet HP
CP1515N Duty Cycle 30,000
Price: £192.00 black
cartridges £58.56 each colour £56.57 each
2) Brother HL 3040CN Duty Cycle 300 – 1500 pages per month
£215.00 black cartridges £58.56 colour £56.57
Special offer for approx 5
weeks: 3 year site warranty worth
£1490.00
3) Brother MFC – 9120CN Duty Cycle 35000
Colour laser printer, copier,
scanner and fax
£469.90 Cartridges are approximately £70.00 each,
black will produce approx 2,000 copies,
colour 1,400 copies
NB. Brother Helpline quoted £492.33 inc VAT for
the same model
· RECOMMENDATIONS: A) Continue with the existing copier until the current lease expires and then review. B) Purchase a HP CP1515N. C) Purchase a Brother FAX machine £60.29 plus cartridge £17.92.
560.3 Quality for Life Questionnaire Analysis
The Assistant Clerk has now analysed the responses received for each of the areas of Haydon Wick Parish and also produced a summary of all the response in respect to Police issues. These issues were reported to the NeST meeting by Cllr Hailstone.
·
RESOLVED: Defer studying the analysis until a
future meeting, and place a report in the Summer edition of the Haydon Wick
Newsletter.
560.4 Applications for Funding
560.4.1Application for Funding of Equipment – Home
Ground Surgery
Home Ground Surgery has submitted
an application for money to purchase a new defibrillator. The cost of the equipment is £969 + vat and
information has been provided on the one the surgery would like to
purchase. A fund raising evening to be
held on
·
RESOLVED: It is the
560.4.2 Application for Funding – Little
A member of the pre-school
attended a
· RECOMMENDATION: Donate £100.00.
560.5 Highways
560.5.1 A resident of
560.5.2 Blunsdon
· RESOLVED: Identify the location of the uneven paving and then write to Asda.
560.5.3 A resident of
· RESOLVED: Write to Sanctuary Housing suggesting that signs be put up at the entrance to the car park. Also write to the pharmacy and Home Ground Surgery asking them to encourage their customers, delivery people and patients to use the Haydon Centre car park.
560.5.4 Installation of Pedestrian Crossing
in
I have been regularly reminding
Swindon Commercial Services (SCS) that the zebra crossing works are to
commence next week and so far I am being reassured it is in the programme. I am
due to meet with the Highways supervisor in the coming days to mark up
positions etc on site so hopefully this bodes well to the works commencing as
agreed.
I will however take this
opportunity to add that progress of works is subject to weather conditions and
there is some more winter weather on the forecasts for the coming week.
Please also be advised we are
experiencing some delays with Southern Electric (SEC) completing
electrical connection works as a result of a change in due process at their
end, I understand SCS are in discussion with SEC as to how they may overcome
these delays. In some instances there is a delay of between 4 and 10 weeks
however I spoke with the Street Lighting Engineer at SCS recently who advised
the equipment was in store for the crossing so posts and beacons would be
erected but there may be some delay in their operation.
560.5.5 A resident has asked for the following to be brought to the attention of the Council:
It is a regular occurrence for
residents and visitors to park their cars on the pavements in the roads around
Thursday Street and
and also asked if anything could be done to report drivers who obstruct the disabled access.
·
RESOLVED: Pass on the matter to the Police and
Borough Highways. Ask the resident if he
would be prepared to obtain the registration numbers of the offending vehicles
and then put letters from the
560.6 Review of Precept Process
Cllr
Bedwell has requested that the
Part 1
Committee precept and final meeting
1) As now, each Committee discusses/ agrees its own precept with a vote. The Chair / Clerk reminds the meeting that once voted the precept is fixed with no further changes other than for errors /typos.
2) As now, the overall precept is then put together
3) The full precept is presented to the full Council but there can be no further changes apart from errors etc. Comments can be recorded. A final vote of confidence could be made - and a majority "for " completes the process. This meeting would thus take only a short time.
Part 2
Proposal : based on some of the recent Council Precept meeting discussion
1) In general, for services and routine purchased items, the annual increase (max) to be targeted to the predicted annual UK inflation rate for the coming year (difficult, but what isn’t ). Items (quotations for the coming year) not meeting this maximum target should be challenged and if not brought in line alternative suppliers sought and considered. Some help in finding alternatives should be available from our very business wise Councillors!
2) Some items will be concerned with increased spend on services or products arising from agreed new projects, or due to increased house numbers. For these we should know what the costs will be at precept time.
3) With adequate reserve funds that we have I can see no purpose in the item “Contingencies or Miscellaneous"
Is there a legal requirement for this to be in place? Does the sky fall in if we overspend by even a reasonable amount? If not why not take it out?
4) Using these targets the
full precept should be calculated. Of interest the
The Committee discussed the suggested changes to the process and did not consider any of them to be an appropriate way forward as it was considered that the Committees were only to make recommendations on budgets to full Council and that contingencies were definitely necessary.
·
RECOMMENDATION: Not to take forward the suggested changes
to the precept process.
Cllr Bedwell thanked the Committee for considering his proposals and
wished the committees success in preparing their precepts in the future.
560.7 Council Investment Provision
Alliance Leicester (Matures 1 July 2010) £60,000.00 invested
.Santander 2 Yr Business Bond (Matures January 2012) £100,000 invested
Total still to be invested: £53,656
·
RESOLVED: Leave the £53,656 in the Business Account
until it is known whether the
560.8 Clary Road Field Lease
The Clerk received an email from Mr Campbell, Property Services, on Wednesday 3 February stating the following:
The Head of Property Services has raised the matter of the
Council requiring a provision in the granting of long leases of land to Parish
and Town Councils that it can take back all or part of the site if it is
required for operational purposes with Councillor Bluh, the Cabinet Member for
Property. Councillor Bluh is still
considering this requirement with Cabinet .
·
RESOLVED:
Pass on to the Borough Councillors
Borough Cllr Renard reported that he had spoken to Cllr Bluh who
responded that he had not received any information to consider.
560.9 Council Office Photovoltaic System
|
Date (end of month) |
Dec 09 |
Jan 10 |
|
|
|
|
|
Import
meter |
3185 |
3514 |
|
|
|
|
|
Export
meter |
1152 |
1161 |
|
|
|
|
|
Generation
meter (in kitchen) |
2145.6 |
2174 |
|
|
|
|
|
Monthly
import kWh |
390 |
329 |
|
Monthly
export kWh |
14 |
9 |
|
Monthly
generation kWh |
39 |
28.4 |
|
Monthly
consumption kWh |
415 |
348.4 |
The meters used to be read by Cllr Keepin and the Clerk has difficulty reading the PV meter above the kitchen sink.
·
RESOLVED: Cllr Mills to assist and read the meters
in future.
560.10 Reports from Clerk’s Forum
The matters discussed included
Ø
Emergency Planning Update – There is to be a
flood exercise in May which it is hoped
- RESOLVED: Raise this matter at the Emergency Committee Meeting
Ø
Connecting People Connecting Places Update: Cllr Mattock reported how well the clusters
were working. A meeting was held
recently of all the groups and parishes involved in the North East
cluster. When the Clerks present from
the North cluster Parishes reported that this cluster is definitely not working
Ø Dis-satisfaction of the current dog waste collection contractor was discussed and it was agreed to review the contract and source other service providers.
Ø The Clerk asked for an up to date copy of the Ward Boundary maps.
Ø
The Borough Planning Department if moving from
Premier House to 4th Floor Wat Tyler House as of
Ø
The Standards Committee will in future include 3
Ø
Ethical Framework and Code of Conduct Training
for Councillors: A training session has
been arranged at Highworth on 11 February.
Unfortunately Haydon Wick did not receive notification of this until 3
February. Cllr Brooks is the only Councillor
available to attend at this short notice but
Ø
Pre-Planning Application Advice:
- RESOLVED: Pass to Planning Committee.
560.11 Commercial Information on Website
The Recreation raised the possible issue of giving commercial information on the Council’s web site – eg Dog Waste Collection Contract, and asked for this Committee to consider the matter.
- RESOLVED: Add the removal of commercially sensitive information from Parish notice boards and the web site to the Information Security Policy.
560.12 Purchase of Public Open Space – Rother
Close
The resident of 1 Rother close
has approached Swindon Borough Council about purchasing a small piece of public
open space (34 sq m) at the side of their property for use as additional
garden. The Borough Officer has no
objections in principle but is seeking the views of the
- RECOMMENDATION: The Council has no objection to the purchase of this small area of land providing it does not result in the loss of any mature trees.
Cllr L Brown visited the site and reported that the process was
regularising land already encompassed by residential fencing. No trees are affected by the proposals.
560.13 Council Office Cleaning
The current office cleaner is
unable to continue her duties of 2 ½ hours per week due to a change in her
circumstances. The Clerk had arranged
for a local resident to take over the work from w/c
- RECOMMENDATION: Seek a replacement cleaner.
560.14 Information Received
Wiltshire Police: Effects on and
Needs of Victims of anti-social behaviour Seminar
On
Ø Future plans for rural communities
Ø £30m for Green buses
Ø The Accounts and Audit (Amendment no 2) Regulations 2009
Ø
“Quality Streets”
Standards Committee: Agenda
of meeting held 8 February and minutes of meeting held
560.15 Review of Information Security Policy and
Complaints Procedure in March
The review is to be part of the Policy meeting. Copies of the current versions and amended versions are to be circulated to all Committee members prior to the meeting.
560.16 Any Other Business
560.16.1 Cllr Hebditch: The footbridge at LOS7 is hazardous as the
wood is very slippery. Cllr Hailstone
reported that the bridge at the pond to the rear of
- RESOLVED: Report to
560.16.2Cllr
Hebditch: Excavation work has started at
the end of
560.16.3Cllr
Hebditch: Recently had a conversation
with Gavin
- RECOMMENDATION: Invite Mr
560.16.4Cllr Mills:
Reported loose kerb type stones in the car park area outside the shops
causing a problem to motorists.
- RESOLVED: Report to the Borough Highways
department
560.16.5 Cllr
Hailstone: Reported that one of the new
street lights on the footpath from
- RESOLVED: Report to
560.16.6Cllr Carroll: Raised the issue of data security and recommended that the Council purchase locking cables for the office PCs.
- RECOMMENDATION: Purchase 2 locking cables at £19.95
each plus some high capacity memory sticks for security and backup files.
561.0
- Proposal: The following report and
its recommendations are accepted by Council.
Mover: Cllr Bedwell Seconder: Cllr McVay. Vote for unanimous.
561.1 Wheely Fun Project
Meeting with Pedro, Play Worker - Rural Van Project:
The project is to open sessions in rural and suburban areas for childrenaged 6 – 14 years. Sessions have started at Highworth and Wroughton on a weekly basis; they hope to cover three different sites in each on a rotation basis.
The Wheely van is full of a large variety of equipment and is taken to green open spaces and play areas where children are allowed to freely play. The sessions start with bonding games such as team games and parachute games, Arts & Crafts can be set up on tables under gazebos if necessary. Funding is being provided by the Lottery until March 2011 so more equipment can be purchased.
Pedro asked what provision there
is in Haydon Wick for young people and what open spaces/play areas there
were. Information was given on the
Underground at the Orbital Centre, Holiday Play Schemes at the Haydon Centre,
Uniformed Organisations and play areas including
The frequency of provision will
be dependant on attendance. The
objective is to provide children with access to free open play sessions.
The views of the Committee were sought at the end of the meeting with Pedro. The members thought that it sounds a good scheme but were surprised that the funding is only until March 2011. Cllr Mills understanding is that the funding has been available from 2008 but it took one year to get the scheme set up and some of the monies have been absorbed in to other areas of Play Service.
561.2
King George V
Field
561.2.1
561.2.2 Cllr L Brown Inspection Report. Grass and weeds are growing up through the artificial
turf safety surface. Thames Water is still working in the area. Cllr Bedwell reported that the field is very uneven. Cllr L Brown has spoken to Murphy about having a walk around the Parish to see what reinstatement needs to be done
· RESOLVED: Maintenance Handyman to spray the surface with weed killer.
561.2.3 The
Scouts Executive has decided it wishes to remove the tree at the back of the
hut. In order to do this, they will need access to the Field and would ask
permission from the Council to take branches down onto the field prior to
removing them. Concern was expressed
about the new fencing.
·
RESOLVED: The
561.3
Trent Road Field
561.3.1
561.3.2 Cllr Bedwell Inspection Report: The condition of the Field is OK at present but by late Spring the hedge along the boundary adjacent to Trent Road flats will need cutting back. The play area safety surface near to the hedgerow is covered with moss.
561.4
561.4.1
561.4.2 Councillors Inspection Report: No faults to report.
561.5 Other Adopted Play Areas:
561.5.1
561.5.2 Cllr Hailstone Inspection Report – Primrose Close: The two small holes in the rocker seat could
be filled in with plastic padding.
· RESOLVED: Ask Maintenance Contractor to repair the holes.
561.5.3Cllr
McVay Inspection Report –
561.5.4Clary Road Field: The field is water logged at present and the plan to put down wood chippings at the entrances and goal mouths will need to wait until better weather.
561.6 Unadopted Play Areas: Abbey Meads, Taw Hill, Priory Vale Play
Areas,
561.6.1Cllr
McVay Inspection Report –
561.6.2Inspection Report – Wick Farm Orchard, Francombe & Little Copse. Cllr L Brown reported that the paint is coming off the spring duck and there is no Swindon Borough Council sign on the fencing.
561.6.3Cllr L Brown Inspection Report – Osterley Road Play Area: The surface is very bad and covered with moss and weeds. There is some graffiti but not offensive.
561.6.4Cllr
Mills: Taw Hill Play Areas:
561.6.5Cllr
Hailstone Inspection Report - Priory Vale – 1) MOS 5 (
561.6.6
· RESOLVED: Report the faults to Swindon Borough Council.
561.7
561.7.1
561.7.2 Floodlighting: Mr Wilce, Swindon Borough Officer, the lighting at the MUGA isspecific
and designed to provide uniform illumination for the activity concerned. There
are no low energy alternatives. The only way the costs can be reduced is to
consider disconnection of some columns but then you run a risk of perhaps of
having a facility with inadequate lighting or you consider curtailing the hours
of operation.
The
lighting has already been reduced and to date there appears to be no problems.
·
RESOLVED: The Committee to consider at the next
meeting reducing the opening hours in the winter and setting the light to come
on at
Cllr Hailstone has reported the
lighting situation to the Governors at
561.8 Open Spaces, Trees, Streams etc
561.8.1Trees: The trees donated to the Scouts are in the Scout Leader’s greenhouse so they can be planted at anytime – what the Scouts need to know is where and what access arrangements need to be made.
·
RESOLVED: The
561.8.2 Corner Blunsdon Road and High Street: A resident of High Street is concerned
about small wooden bollards/posts installed on the green at the corner of High
Street and
·
RESOLVED: Remove the trip hazard at the entrance to
the clear route across the area and paint the top of the other posts
white. Hold off erecting the remainder
of the posts until Murphy has cleared from the area.
The Clerk reported that large storage containers have now been put on
the open space. Cllr L Brown offered to
make enquiries about them.
561.9 Footpaths & Cycleways
561.9.1 Footpath
5 Haydon Wick: Swindon Borough
Council has now made a public path diversion order for Footpath 5. Details of the diversion have been provided
and comments are invited no later than
· RESOLVED: Respond that the Council has no objection to the diversion.
561.9.2 Bridleway
66: Cllr Hailstone reported that the
lighting finishes where the new buildings start, despite the footpath being
completed, and ¼ mile of the bridleway is in total darkness. Cllr Hebditch pointed out that it takes a
long time for developers to finish off lighting and to look for signs along the
bridleway of cable sleeving sticking out of the path
561.10 Graffiti, Shopping Trolleys, Dog Bins &
Litter Bins
561.10.1 Dog & Litter Bins Oakhurst &
A resident has for the second
time asked when dog and litter bins are going to be provided in the Oakhurst
area, in particular at the open spaces/play areas at
· RESOLVED: Cllr Brooks to be asked to look in to where he considers bins are needed and to report back to Council
Swindon Borough Council has also contacted the Council about a request for dog bins from a resident of Oakhurst.
A resident of Egdon Close has been in regular
communication with the North Swindon Development Company regarding delays to
several parts of their contract. They
have informed him however that the provision of bins falls under the parish
council's remit.
The development suffers from a serious litter problem and
he has taken it upon himself to carry out bi-weekly litter picks since moving
in during March 2007. It is clear that
the need for this would be lessened by the provision of suitable facilities.
It would seem obvious to provide these bins around bus
stops, seating areas and
The resident has asked to be advised on any plans and specific responsibilities regarding this problem so he can discuss it in further detail with the appropriate person. The litter problem has a severe impact on the area's aesthetic appeal and is not in fitting with the expected standards of a development of its kind. He has suggested the following areas of particular concern
- I have attached
pictures of the three of the main bus stops on
- Outside
- Main entrance into
The Committee members voiced concerns about locating bins outside residential properties and also that there is a possibility that the bus service to this area will be curtailed in the future and bus stops will be moved.
· RESOLVED: Cllr Hebditch offered to look in to where he considers bins are needed and to report back to Council. Ask Thamesdown Transport if they will be providing bins at bus stops in the new development area.
561.10.2Dog Bin at
· RESOLVED: Fit a replacement bin. Look in to the comparison costs of GRP bins.
561.11
561.11.1
Proposed improvements to the car park area:
The cost of hiring a small digger to clear under the hedgerow along the
·
RESOLVED: Wait until in a position to lay gravel in
the car park.
561.11.2 Update on proposals for new Leisure Garden Site:
Borough Cllr Barnett spoke to an
Officer at SBC, sadly nothing positive to report. He understands the Persimmon
contact is Gary Male.
·
RESOLVED: If no response has been received from
Persimmon by the end of February the Council to report the issue to the local
press.
Mr Beale, Swindon Borough Council, has a meeting planned with Persimmon
this week and will raise the matter of the covenant.
Mr Packer has received a letter
requesting clarification on some points with regard to the submitted planning
application. Cllr Hebditch met with him and discussed the issues
which are mainly:
Ø
Clarification of which hedgerows are within the
site.
Ø
Addition on plans of close board fencing to
overcome objections from residents about their gardens being overlooked.
Ø Highways works – footpath & gates will be part of a S106 agreement and shown on plans for illustration purposes only.
Ø Provision of culvert part of application.
Ø Addition on plans of a turning circle for skip lorries
Ø
There is an exiting TRO on the length of
The hardstanding in the Murphy
compound is not suitable for use at the existing
The cost was obtained in
October 2009 for bulk stone scalpings from
561.11.3 Report of intruders on site and cabbages stolen from a plot.
561.12 Open Spaces & Maintenance Contractors
The Open Spaces contractor is
prepared to look in to the feasibility of him taking on the collection of dog
waste and would like the
·
RESOLVED: The
The Committee raised the possible issues of giving commercial information on the website.
·
RESOLVED: Pass to
561.13 Youth Provision
Ø
Road Craft:
Looked at things to make safer routes to schools etc. This information would be useful to the
Ø Citizenship Shield: This may be useful for work with the Youth Council
Ø Service: The young people looked at helping the community by providing food boxes to the elderly. This work may tie in with reviewing the Christmas Parcels scheme.
561.14Community Transport
The bus has been fairly quiet due to the bad weather conditions.
561.15 Information Received
A follow up meeting on the
proposed expansion of West & North Swindon is to be held on Thursday 25
February at Shaw Village Centre,
There is reported concern about how the agreed Moredon Bridge Development will connect in to the existing road system by the River Ray.
Little Egret birds have been
sighted in the area by members of the Committee.
561.16 Any
Other Business
Cllr Bedwell pointed out that
this was only to raise matters to be put forward at the next Committee meeting,
unless it is an urgent safety matter.
Scouts: Cllr Mills asked if there has been any indication received from the Scouts that they are abandoning their plans to move out of The Wick.
Map Showing Open Spaces: The
Assistant Clerk has arranged to collect an updated map from Swindon Borough
Council.
562.0Planning Committee Report - Meeting held
- Proposal: The following report and
its recommendations are accepted by Council.
Mover: Cllr Mills Seconder: Cllr Hailstone. Vote for unanimous.
562.1 Planning
Applications
562.1.1S/09/2149SAC St
Francis CE Primary School, Erection of a
mobile
Taw Hill classroom
with toilets
- No objection
562.1.2S/09/2150SAC St Francis CE Primary School, Construction of a hard surfaced
Taw
Hill recreation
space
- No objection
562.1.3S/09/2265KIWA 30 Gaynor Close Erection of a
single storey
side extension
- No objection
562.1.4S/10/0014HECO 12
extension and garage conversion
- Objection:
There appears to be a change to the front elevation of the proposed
building, ie. the removal of the canopy and porch and the bricking up of
the front door, and this may cause an impact on the appearance of the
street scene. The Planning
Committee would like to have seen the front elevation on the plans.
The Planning Officer has informed the Council that the front elevation
and door is not part of the application and therefore the Council cannot raise
an objection.
- RESOLVED: Withdraw objection.
562.1.5S/09/2220HECO 31 The Brow Construction of a 2m
high
retaining wall and boundary fence
and associated works
- Objection: The proposed construction of a
retaining wall and boundary fence may restrict the visibility of the
nearby public footpath. This may be
mitigated by moving the fence back by several metres.
The Planning Officer has advised the Council that the Transport
Development Management Team does not consider that the wall and fence will be
detrimental to highway or pedestrian safety.
- RESOLVED: Withdraw objection.
562.1.6Planning Application S/RES/09/1891 – substitution of 6 no. house types as
approved on permission S/RES/07/216 At:
Plots 5,6,25,26,32 and 33 at H92 and H93, Haydon
Correspondence has been received from the Planning Officer regarding the above planning application. HWPC objected to the above proposal due to insufficient parking. However, the Planning Officer has provided further information with regard to the amended plans and has asked if the Parish Council, in light of the additional information, would consider withdrawing their original objection following an assessment of the plans.
- Objection: The Committee re-iterated their previous objection that parking for individual properties does not meet the required standard for the size of the dwellings, ie. Plots 5 & 6. These house types have been substituted from semi-detached units to two detached properties but no additional parking provision has been provided. The Committee referred to the Swindon Borough Council Development Control Guidance Notes on Parking Standards (Dec 2007) which indicates that single family dwellings with 5+ bedrooms should have provision for 3 cars. The proposed parking for these plots only indicates 2.5.
562.2 Schedules to Permission
562/2.1S/SP/09/1933/RM Haydonleigh Primary School Erection of a 50 no. bay cycle
Haydon
Wick shelter
562.2.2S/09/1857/SAC Plots 3,17,23,27,30,35
& 37 Erection of
conservatories to
H92
& H93 Haydon 7
no. plots – revision to Permission
S/07/2160
562.2.3S/09/2073/KIWA
storey/single storey extensions and pitched
roof
onto existing flat-roofed
front
projection
562.2.4S/RES/09/1836/IH Area 63, Priory Vale Erection of 17 no
dwellings with
associated works, Reserved
matters application to
outline the planning permission T/98/0472
562.2.5S/09/1931/RM 1 Rother Close Erection of
a porch and extension
to garage
562.2.6S/09/2009/RM 24
Wicks Close Erection
of first floor side extension
562.2.7S/09/2082/SAC 26
Dowlais Close, Oakhurst Erection
of a conservatory
Approval of Matters reserved
in a Planning Permission granted on an Outline Application
562.2.8S/RES/09/1828/IH
Off
Thamesdown Drive provision
of a car park, football
pitches
and associated works
562.2.9S/RES/09/2003/SAC H92 & H93, Haydon 3 North Substitution of detached Haydon 3 Redhouse dwellings in lieu
of semi-
detached to plots 28 and 29 – revision to previous permission S/07/2160
562.3 Planning
Permission Refusals
562.3.1S/COND/09/1974/ROBI 14 Gaynor Close Variation
of condition no. 24 Abbey
Meads to outline
permission T/91/1688
for the conversion of existing attached garage into living accommodation
1)
The parking layout of the proposed development would result in excessive
manoeuvring on the
public highway and would be likely
to encourage the parking of vehicles on the public highway.
Policies DS6 and T1,
2) The arrangement of the
parking bays prohibits or restricts the pedestrian access to the dwelling.
Policies DS6 and T1
HWPC comments - No
objection providing sufficient off road parking is maintained.
562.3.2S/09/2127/JABU 49 Cloudberry Road Erection of a two storey side
extension
The proposed extension will, as a result of its design, scale and siting
in relation to the design, scale and layout of the host dwelling, adversely
affect the character and appearance of the host dwelling and the street scene
and will result in an overdevelopment of a small plot contrary to policies DS6
and H15 of the Swindon Borough Local Plan 2011 (2006) and the adopted
supplementary planning guidance “Good Design – House Extensions”.
HWPC comments – No objections
562.3.3S/RES/09/2168/NIRO Plot 23A, H92 and H93, Haydon Erection of flat over garage –
Reserved Matters from previous Permission T/98/00472
1)
The proposal
by reason of its poor design, including lack of openings and detailing; layout
of the plot and detrimental effect on the approved street scene would be
contrary to the requirements of policy DS6 of the Swindon Borough Local Plan
2011 (2006).
2)
The linkage
route has insufficient frontage to the left to enable the access for Plot 23 to
be satisfactorily laid out incorporating the necessary visibility splays, which
are essential in the interests of highway safety. The lack of visibility at this location could
lead to signal confusion and lead to collisions.
3)
Insufficient
information has been submitted to show that the driveway for Plot 23 has
sufficient space that a vehicle can manoeuvre to enable it to access and egress
the highway in a forward gear.
HWPC comments – No objections
562.4 Road works, Diversions & Traffic Signals
the Parish Council Offices.
|
Pencarrow culvert |
Abbey Meads |
Temporary closure of the footpath that runs alongside the
culvert, opposite 55 Capesthorne drive to the side of |
16.12.09 |
6 months |
562.5 Draft
Inclusive Design Access for All Supplementary Planning Document (SPD)
A draft Inclusive Design Access
for All Supplementary Planning Document (SPD) has been prepared to support
Principle 8 of the Design and Sustainability Policy (DMP1) as detailed within
the Swindon Borough Core Strategy. The draft SPD is available for public
consultation from 18 January to
562.6 5,500
homes for West &
Following the outcome of the public meeting, the Planning Committee were asked to consider what to do next with regard to the proposed development of the North & West Swindon.
Discussion took place on the proposed West
& North Swindon development.
- RECOMMENDATION: It was agreed not to take any further action until the next
public meeting which was due to be held at
562.7 Council
Insurance
The Council Insurance is shortly due for renewal. Another company has provided a quote and this was compared with the existing policy. The new quote was found to offer enhanced cover on several aspects of the schedule at a premium of £1,000 less than the existing insurers.
- RECOMMENDATION: Accept the quote of £4,526.96 from Came & Co after advising the existing insurers of the intention not to renew the policy.
562.8 Any
other Business
Councillor
Hall reported that work on the additional buildings at
562.9 Revised Application S/09/2226/RM:
Change of use from public open space to leisure gardens with associated parking, landscaping boundary, store and skip structures.
- RECOMMENDATION: No objection.
563.0Communications Committee Report - Meeting held
- Proposal: The following report and
its recommendations are accepted by Council.
Mover: Cllr Heaton-
563.1 Haydon Wick Newsletter:
563.1.1 Suggestions for future articles:
Ø Ask the new Councillors to write a short article on the area in which they live.
Ø
Profiles
of
Ø
Analysis of questionnaires – next edition and
what the
Ø
Little
Ø Stop Press for Spring edition – Request for favourite recipes for inclusion in future editions. Live locally - done something different? Tell us about it.
Ø Walks around local area with maps – Ask Mr Phil Eagle to suggest some walks.
Ø Children’s Page – Youth Council to suggest what could be included.
Ø Swindon & Cricklade railway – Information on what is happening with the extension to the railway
Ø History of Haydon End Farm and Manor Farm: Cllr Hailstone offered to write the articles.
563.1.2 Policy for Advertisers: The editor received a complaint about the
workmanship and fee charged by one of the people who put in an advertisement in
the last issue of the Newsletter and has submitted one for the next edition. The person complaining suggested that this
type of contractor should not be allowed to advertise in the Newsletter. Someone else has highly commended the
person’s work. The Committee felt that
Haydon Wick
- RECOMMENDATION: Future Newsletter to include the
following disclaimer: “Haydon Wick
563.1.3 Investigation in to the cost of 4 coloured pages in the Newsletter. Kite Press has quoted the following:
To produce one A4 section (the four page centre section) printed full colour both sides onto 100gsm gloss art paper:
7500 copies added to booklet £318.00
8000 copies added to booklet £339.00
Cllr Hall had obtained a copy of Stratton’s magazine, which is a glossy A4 document. It was felt that our newsletter appeals and is more likely to be kept by the telephone, especially by the older residents. However the newsletter needs to be more attractive so it appeals to all residents, perhaps with a glossy cover and colour centre inset.
- RESOLVED: Invite Kite Press and the Newsletter Editor to attend the next Committee meeting to discuss what we would like.
563.1.4 A possible way that the Newsletter
could be eligible for a Community grant in future: If a new 'community group' was
established to run the scheme at 'arms length' from the
- RESOLVED: Check the criteria for grants –
whether it is a one off grant etc when further grants are available. Keep
on future agenda.
563.2 Co-option to Council – Details of
Eligibility
- RECOMMENDATION: The following information to be
included on the front page of the Application for Co-option Form.
To be a
Legal Eligibility for
Office:
1. Must
be a Commonwealth resident, are over 18, and is an elector.
2. Must
for 12 months before day of nomination, live within the Parish or a 3 mile
radius of the Parish or occupied as owner or tenant any land or premises
therein, or had his principal or only place of work there
Disqualifications:
- If
hold a paid office or other place of profit in the gift or disposal of the
council or any committee thereof.
- If
subject to a bankruptcy restrictions order
- Within
5 years before or since election or co-option been convicted of any
offence and has been sentenced to not less than 3 months imprisonment,
including any custodial sentence, whether suspended or not.
- Any
enactment relating to corrupt or illegal practices
5. If have been sectioned under the Mental Health Act
563.3 Website
A statistics package is now available on the site and the results since September 2009 are as follows:
Ø 1009 visitors to the site since September 2009
Ø 231 visitors last month (increase of 13%). 71% via search engines, 18% direct, 10% link from another site.
Ø Average visit 3 minutes
Ø Areas of website viewed: Minutes – 69, Contact details – 53, Councillors details – 44,
News – 43,
Meeting dates – 40, Services – 29, Planning – 23.
563.4 Communications
563.4.1 Press Releases: Recent Press Release on Nil Council Tax
increase for 2010/2011. Printed in 2
editions of the Swindon Advertiser. The
next press release will be on the provision of a Pedestrian Crossing in Thames
Avenue.
- RESOLVED: Cllr Heaton-
563.4.2Advertising & Fly Tipping Posters: Some suggested posters were reviewed and were
found to be lacking impact. It was decided to ask Councillors with
marketing skills to look at the poster and suggest ways to improve them.
- RESOLVED: Ask Councillors who have any skills
to help with the design of these posters.
`
563.5 Parish Notice Boards
564.5.1 A Notice Board has been erected inside the foyer by the entrance to the North Swindon Library. No response has been received to the request for permission to site notice boards at Asda/Walmart and the Tawny Owl Pub.
.
PS7 Governors are in agreement
with the provision of a notice board at the school but would rather wait until
the school is completed
- RESOLVED: 1)
Purchase 2 solar powered notice boards from Ringway, cost from £1568 each depending on size. 2) Arrange a meeting with the Head Teacher
of Orchid Vale School to agree the location for a board just outside the
entrance gate to the school.
Amendment
Due to the high cost and the location the notice boards are
intended for it was felt that solar powered ones were not necessary.
- RECOMMENDATION: Purchase 2 standard notice
boards rather than solar powered ones.
564.6 Future Plans.
564.6.1Twinning: Cllr Hall to report back on his attendance at a Swindon Borough Twinning Meeting.
St Francis School,
Cllr Hall met a member of the Committee who is prepared to
come and discuss how to take forward the twinning project. He recommended
setting up an agreement with a small region of, it is believed Ocotal. The Committee had reservations about Ocotal
as it is in
- RESOLVED: Invite the
representative of the Twinning Committee to a meeting and invite
representatives from the schools to also attend.
564.6.2Easter Egg Quiz Trail: Haydon Wick Youth Council to work on an Easter Quiz Trail around the Parish with Easter Eggs given to those children participating. Unfortunately there has been no opportunity to discuss this as the meeting after the last Communications Committee meeting was a tour of Heelis and the next meeting was abandoned as only one member of the Youth Council attended.
Discussion took place on the Youth Council and possible reasons why at present it does not have many members. In particular the Committee discussed its relevance, what its aims are and the age of members. It was thought that perhaps meetings should be held more frequently to keep interest and that they should start slightly earlier. A Community Involvement Officer has arranged to meet with the Assistant Clerk who might make some recommendations.
564.7
Any Other
Business
Cllr
Wi-Fi: Cllr Heaton-
564.0 Other Reports:
Section 106
565.0 Borough Councillor Reports
Cllr Renard reported that most of
the issues he has dealt with recently have been regarding overgrown trees and
bushes and he has been endeavouring to get areas cut back before the Spring growing season.
Cllr Renard met with the
566.0 Current
Accounts for Authorisation
·
PROPOSAL:
Approval of the following accounts presented for authorisation. Mover: Cllr L Brown Seconder:
Cllr McVay. Vote for unanimous.
Account Opening
Balances Receipts Payments Balances
April 2009 To
Date To Date
Current 16047.96 688604.04 695776.87 8875.13
Community Trans 782.75 2748.08 3347.66 183.17
Reserve 4803 .72 3001.83 0 7805.55
Newsletter 2498.99 6645.80 7756.68 1388.11
Business 150578.22 266061.31 264000.00 152639.53
Co-operative 00 114306.49 114306.49 00CLOSED
Cheque No. Payee Amount £
BACS C Roberts – Salary 1167.45
BACS S Martin – Salary 1416.53
BACS D Hyde – Maintenance Contract 582.40
SO P Yates – Maintenance & More Contract 1938.94
BACS L Martin – Cleaning Duties 48.62
104527 R Nicholas – Security KGV & MUGA 208.69
Cleaning MUGA 145.18
DD BT – Office Fax 53.76
DD BT – Office Telephone 69.30
104521 HWPC Community Transport – VAT transfer 67.41
104522 HWPC Newsletter – VAT transfer 94.50
104523 The Consortium – Office chair & signs 93.35
104524
104525 The Consortium – Spade 22.56
104526 RBS Software Solutions – Accounts Training 188.00
104528 Merlin Waste – Dog waste collection 467.92
104529 Broker Network Ltd – Council Insurance 4526.96
104530 Rob Hall Heating – Service office boiler 52.88
104531 Abbey Electrical Service – PAT Testing 94.00
104532 Lyreco Ltd – Copier Paper 61.69
104533 Hills Waste Solns – Office bins 95.78
104534 Little
104535 Earth Anchors Ltd – Dog bin 224.31
104536 MBNA EBL 755.84
Blunsdon Arms – Dinner £237.95 Reimbursed by Councillors
WFM Ltd – Wood £400.00
Homebase – safeguard £ 4.99
Wickes – Bus shelter repair £ 28.56
Wickes
- CO Alarm £ 27.99
Motorsave – plastic padding £ 7.98
Toomers £ 14.99
Powdrill – Warning Tape £ 9.40
Brewers -
Graffiti Remover £ 23.98
104537
104538
Clerks 226.19
104539 HM Revenue & Customs – Tax 434.20
National Insurance 460.89
104540 Queensbury Shelters Ltd – Bus shelter parts 27.41
Petty Cash
Opening Balance: £71.95 Receipts:
£24 Payments: £94.21 Balance £1.74
567.0
Cllr L Brown: Residents have received a letter from Thames
Water advising them that resurfacing work in the High Street and The Brow will
commence early March.
Cllr Heaton-
Cllr Heaton-
Cllr Bedwell: Asked for an update on Cllr Keepin. Cllr Keepin is making good progress,
he has recently been on an accompanied home visit and called in at the council
office.
568.0 Matters arising from minutes not previously
covered: None
569.0 Diary of Meetings
Monday 22 February,
Tuesday 23 February,
Tuesday 2 March,
Wednesday 3 March,
Tuesday 9 March,
Tuesday 16 March,
Wednesday 17 March,
Monday 22 March,
Tuesday 30 March,
explain their proposals
There being no further business
the meeting closed at
……………………….
CHAIRMAN